![]() However if the host doesn’t sign-in and join, the meeting doesn’t start. The Meeting invitation URL does not change when Waiting Room is enabled. Meetings protected by a Waiting Room rely on the host (or co-host or Alternative Host) to admit people in to the meeting.Passcodes are recommended as best practice for all new meetings. They can also be made optional or mandatory for phone dial in users. Passcodes can be embedded in the dial string for H.323/SIP video room systems using pre-scheduled connections. The invitation for any existing scheduled meetings, once a Passcode is added, must be re-distributed to all attendees as the URL will change. Meetings secured with a Passcode cannot be 'Zoom bombed' simply by typing a random set of numbers in the Zoom client. The Meeting URL changes and becomes longer, embedding the passcode in a single URL so intended users can still join with one click. Meetings protected by a Passcode prevent strangers joining unless they have knowledge of both the Meeting ID and Passcode (for example via e-mail or if shared on the web/facebook).Hosts of such meetings should not only be prepared to control 'entry via the door' (using passcodes & waiting rooms), but also behavior of participants once in the meeting. ![]() Meetings advertised to the general public on Facebook/social media/websites (regardless of if hosted in Zoom or other platform) are regularly targeted by those seeking to deliberately disrupt and offend. Note that ' Publicly Advertised' meetings carry additional risk. The indicative timeline for this feature was the end of 2020.īest Practice meetings should be protected by more than just a Meeting ID. Users could choose which, but administrators can set the minimum standard rather than enforcing one or the other. In September, 2020, Zoom announced they are working to enable a control that will allow individual Zoom administrators to enforce a requirement for one, or the other of Passcodes/Waiting Rooms. AARNet recommend the use of a Passcode, or Passcode plus a Waiting Room, as a best practice security element for all meetings. Not having at least one of these two options enabled is like having an always open door. This is analogous to keeping a closed door on a physical meeting room. All Zoom meetings should have EITHER a Passcode or Waiting Room enabled.
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